Sharing with access control

Your knowledge bases, folders and custom assistants are private by default — and each can be shared deliberately.

How? Open the access section in the item's settings and decide who can reach it, and at what level:

• Read: your colleague can use it (ask the knowledge base questions, say) but can't change anything.
• Edit: they can update the content too — right for co-owning a shared source.

Common patterns:

• One person maintains the unit's policies (edit) while everyone else just asks (read).
• The brand guide and sample copy — plus a custom assistant built on them — shared with all the writers.
• A project's folder, with its own instructions and knowledge, shared among the people on that project.

A security note: sharing is always the owner's decision; nothing becomes public by itself. Before sharing sensitive documents, review the data-protection principles.